No matter the reason you’ve decided to leave your employer, writing a resignation letter can help you maintain a cordial relationship with the company. A quality resignation letter professionally and briefly explains your intent to leave, thanks them and offers your help with the transition process.

In this article, we discuss how to write a resignation letter, what to include and how much notice to give. We also provide resignation letter examples and a template to help you write your own.

What is a resignation letter?

A resignation letter is a written notice a person uses to announce their intent to quit a position. The primary aim of writing a work resignation letter is to create an official record of notice, but it is also a demonstration of courtesy. You can use a letter of resignation to provide details about your last day at work, help with the transition and thank your employer for the opportunity to work in their company.

Related: Formatting a Resignation Letter: Tips and Examples

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Resignation Letter Format

Resignation Letter Format
1. Date
2. Address line
3. Statement of resignation
4. Last day of work
5. Statement of gratitude
6. Next steps
7. Closing and signature

Examples of resignation letters

There are different resignation letters for quitting a company. Here are six job resignation letter samples, including a free template you can download to help you write your own:

Simple resignation letter example

Here is an example of a simple resignation letter:

Manny George
Assistant Sales Manager
LeBronx Properties Limited
45 Mayfair Street, New Plymouth
Oklahoma 06554
mannygeorge@email.com

June 9, 2021

Dear Patrick,

I am writing this letter to notify you formally that I am resigning from my position as assistant sales manager of LeBronx Properties Limited, effective December 23.

I appreciate the opportunity for professional growth you provided during my time at LeBronx Properties Limited. Thank you for your support and encouragement.

Please let me know how I can help during the transition period. I wish you and the company the best.

Sincerely,
Manny George

Read more: How to Write a Simple Resignation Letter: Tips and Examples

Professional resignation sample

Here is an example of a professional resignation letter:

Dear Ms. Henshaw,

Please accept this letter as formal notification of my resignation from the position of financial accountant with Bulwark Chemicals. My last day will be Friday, March 11.

I must thank you for the opportunity to work in this role for the past four years. During my tenure, I had the chance to work with the heads of research, procurement, human resources, sales and marketing. I appreciate the many training sessions and growth and development initiatives that have made me a thorough professional in the heavy chemicals manufacturing industry.

In the next two weeks, I will complete all pending tasks, and I am willing to assist in the hiring and training of new employees during that period. Please let me know how to assist with the transition process.

I wish you and the company more success and hope to keep in touch.

Sincerely,
Antoine Hopkins

Two weeks notice resignation letter

Here is a sample of a two weeks notice letter of resignation:

Dear Mallory,

I am writing to formally inform you of leaving my position as accounts manager with Manchuria Investments, effective two weeks from this date.

The past 12 years have been exceptional for me. I appreciate the opportunity of managing over $200 million worth of client accounts, building valuable relationships with high-net-worth individuals and performing at the highest level of the hedge fund industry.

Thank you for providing me an enabling environment to grow and develop my career to this point. I wish you and the company all the best. Please let me know if there is any way I can assist with the transition. I hope to keep in touch

Sincerely,
Richard Rutherford

More resignation letter examples

Here are a few more examples of standard resignation letters you can look to for inspiration as you write your own:

24-hour notice letter of resignation sample

Here is a sample of a 24-hour notice resignation letter:

Dear Christine,

Please accept this letter as a formal notification that I am quitting my job as quality assurance officer with SkyLight Media effective tomorrow, September 12. I regret not being able to give adequate notice to allow you to prepare for the transition. Circumstances beyond my control made my immediate resignation inevitable.

I thank you for the support and encouragement provided during my stay at the company.

Once again, I apologize for the late notification. I wish you and the company the best and hope to stay in touch.

Sincerely,
Patrick Noah

Immediate effect resignation letter sample

Here is a sample of a resignation letter effective immediately:

Dear Mr. Martin,

I would like to inform you of my formal resignation from my post as park ranger with the National Park Service.

I understand my contract expires by March 24, but I would like to resign immediately for an urgent personal reason.

Please let me know how to assist with the transition. Thanks for the opportunity to work with you and your staff. Please accept my apologies for the short notice and any inconvenience that may arise because of my decision.

Sincerely,
Edward Meredith

More short-notice resignation letter examples

Here are a few additional examples that can help you write a resignation letter with little to no advance notice:

Resignation letter template

A letter of resignation will set the tone for your departure when you quit a job. Heres what to include in your resignation letter:

A salutation

Address your resignation letter to the appropriate person. You will likely need to send your resignation letter to your direct manager or HR representative, but sometimes, you will address the letter to your team, department or the organization as a whole. You can use the general salutation for business letters. For example, Dear Morgan, or Dear Ms. Keynes.

Your intention

The body of your resignation letter should clearly state your intent to quit the organization. Mention your current title and the companys name. You can include your departure date in this statement or continue with more detail in the next paragraph.

For example, I am writing to notify you of my resignation from the position of marketing manager with Manhattan Effects Direct, effective December 23.

Your departure date

Your resignation letter should provide details about when your last day of work will be. Two weeks’ notice is standard, however, depending on your circumstances, you may be leaving immediately or offering more notice. You can also include information about anything you need to complete before you leave the company, such as outstanding projects or payments. This prepares the organization for your impending absence and allows them to find a replacement.

Your reason(s) for leaving

Reasons for resigning include health concerns, relocation, financial benefits and other considerations. While you should give your employer a clear reason explaining why you are leaving, you dont need to go into personal details in your resignation letter. Keep the tone civil and professional.

A thank you

A resignation letter provides a medium to thank your employer for the opportunity to learn, work with talented colleagues, gain valuable experience and earn an income. Stating your gratitude for your company can set a positive tone for the remaining time you will spend at the organization and will ensure that you continue to enjoy a good relationship after your departure.

For example, I appreciate the career advancement and personal development you provided for me at Manhattan Effects Direct.

An offer to assist in the transition

Here you want to offer your help to make the transition seamless for the organization. For example, Please let me know how I can be of any help finding and training my replacement.

Your contact information

Sign off with an appropriate complimentary closing. If you are submitting a hard copy of the resignation letter, sign above your typed name. If you didn’t already include your personal details at the top or within the body of your letter, do so after your signature. This should include your current position at the company followed by your professional contact details. You can also include your personal contact information to make it easier for the company to reach you after your departure.

For example:

Sincerely,

Lupita Salazar
Marketing Manager, Manhattan Effects Direct

779 Octavious Place
Tampa, FL 33604
lupitasalazar@email.com

Read more: How to Write a Resignation Letter With a Reason: Tips and Samples

Here is a free downloadable template you can use to help you write your own resignation letter:

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Download Resignation Letter Template
Our free resignation letter template is compatible with any word processor, including Microsoft Word and Google Docs. To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

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